Google Docs Quick Tips
Do you want to save time and increase your productivity? Increase productivity with Google Docs Learn Google Workspace Explore what can be done with Google Docs
The class is designed for beginner Docs users, such as new employees being onboarded to G Suite, or students looking to sharpen their Docs productivity skills.
Includes a bonus Downloadable PDF resources and Google Docs Tips Guide
- Get help and more info about Google Docs.
- Quick start lesson create a Doc use Doc Templates
- Page Setup., table of contents and Zoom Sizes
- Fonts and Styling formatting text
- Search the Web insert Content
- Images and Draw Options
- Google Docs Tools Options
- Versions and History comparing
- Google Docs Quick Tips
- Google Docs Insert
- Google Docs Collaboration
Google Docs Quick Start Introduction Increase Productivity Google Docs Explore how you can increase your productivity and learn more about using Google Docs Suggestions tips
Get help and more info about Google Docs.
Quick start lesson create a Doc use Doc Templates
Main Docs page
Select a template or create a blank doc
The templates will provide a prestructured document
Use the star to sort documents, important and currently being worked on documents can be starred to make it easier to find and select them from the drive or starred list in the drive.
The starred list in the drive will list out only files that have been starred
Create a folder to store related documents, this is useful for later finding and keeping your Docs organized. This will also help avoid duplicates. You can move files to folders, and create folders from the move file option under the file tab, or directly in the quick menu at the top.
Page Setup., table of contents and Zoom Sizes
Under the file tab, page setup provides options on setting your page. You can also apply it as the default for any new documents.
Document Outline can be selected from the top left hand corner. This will provide a quick outline of content within the doc, any headings and bolded text will show in the outline.
A table of contents can be added, either as a numbered version or as a blue link version. This will list out headings from the content and the pages that they are on.
Page numbers and header and footer content can be added under the insert. The formatting of them can be updated directly within the footer or header, or under format tab.
Double click the header or footer to get the page number options, and to remove the element.
Once content is added into the header or footer, it can be updated for all instances by updating any of the elements using the editing icons.
Fonts and Styling formatting text
Adding new fonts, select the more fonts button.
Add and remove fonts from the more fonts popup menu
Paint format copies the selection styling to any new selection.
Set lists with different list options, under the format tab.
Alignment, and font styling can be applied to selected content within the quick menu, or from the format menu tab at the top.
Capitalization of the selected content is under the format > text > capitalization.
Clear the entire formated content, select the content you want to remove the formatting from and apply the clear formatting button.
Search the Web insert Content
Use the Explore either from the bottom icon or from the menu under tools > Explore.
This opens an explorer window, where you can search the web, search for images or search your drive.
Insert > image will also have an option to search the web for images.
The Side panel can interact with Google Workspace Services, opens sidebar menu to get and interact with content.
Images and Draw Options
Create a signature using draw, then the scribble pen, adjust the line width so the resize of the signature looks proper.
There are a number of ways to bring images into your Google Doc, select the insert menu button, and then select image.
Once an image is added to the Doc, you can now update the image options, the sidebar menu can be opened from the quick menu icon, or by selecting the image and opening the all image options menu.
Google Docs Tools Options
Tools provide handy useful options that can be used within your document.
Spelling and grammar can review and automatically highlight misspelled words, and provide grammar suggestions.
Word Count – show details about the words in the document and more. Can add a live word counter on the page.
When collaborating on a document, you can use the suggestion mode for editing. Once selected now any changes go into the suggested edits.
Suggestions get highlighted with green and different colored text.
Dictionary opens a dictionary sidebar window.
Translate creates a new version of the document in the selected language.
Use the preferences to open the preferences menu, this is where substitutions can be added.
Voice typing lets your microphone be used as a way to dictate and type outspoken content.
Versions and History comparing
Store versions by giving them a name, so that you can revert back to them if needed. Automatic versions are created as you are updating your doc. The Last edit link at the top of the page will also open the version menu.
Under the tools the compare documents, will create a new Doc file that has the differences between the 2 documents in the suggested edits.
Google Docs Quick Tips
Share your document content to a web URL that can also be embedded into HTML code. Publish to the web allows you to share the Doc without having to provide permissions for others to access the document.
Customize how the document is displayed and what options are available with the View options.
Get Help and find options within Docs under the help tab. The cheat sheet has more support documentation about Google Workspace at https://support.google.com/a/users/answer/9299931
Addons can be used within Doc to improve your productivity.
Select within the search field to find the addon you want to use. Once you select it, install it to add to your workspace. Keep in mind that depending on your account, organizational accounts may block access to addons.
Google Docs Insert
Insert can be used to insert content directly into the doc.
Chart creates a Google Sheet with the data for the chart, if it’s unlinked from the sheet the chart becomes a static image. If linked then the chart can be updated if the sheet data is changed.
Special Characters has a drawing area where you can draw out the example of the character you are looking for, to search the available characters.
Watermark can add either a text watermark in the document or use an image.
Comments are used for adding communications, and for collaborative work to communicate in the document. Comments are added at the selected cursor location, and appear in the side menu. Comments can be marked as resolved, edited or deleted. In the top menu there is an option to list all the document comments in view.
Google Docs Collaboration
Microsoft word Docx files can be edited directly in Docs, they will have the blue box with DOCX in it.
When creating files with the same name, or uploading different versions use a naming convention so that you and others can distinguish between the files.
Shared files will show other users who are currently within the document.
There is also a chat available for more than one user when the doc is open.
Share permissions are the same as in the drive, where you can set permissions to viewer, commenter or editor.
Only one owner per file, the owner is the only one that can transfer ownership to another user.