Apps Script between the Form Apps Service and Google Calendar

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Automatically Add Google Form Responses to Google Calendar with Google Apps Script

Integrating Google Forms with Google Calendar can streamline various tasks such as scheduling appointments, booking events, or organizing meetings directly from form submissions. In this tutorial, we will guide you through creating a simple Google Apps Script that automatically adds events to your Google Calendar based on the responses submitted through a Google Form.

Prerequisites

Before we begin, ensure you have:

  • A Google Form with at least four fields: Event Name, Start Time, End Time, and Description.
  • A Google Calendar where the events will be added.

Step 1: Set Up Your Google Form

Create a Google Form or use an existing one that collects at least the following information:

  • Event Name: The title of the event.
  • Start Time and End Time: These should be in a date-time format.
  • Description: Additional details about the event.

Step 2: Create a Google Calendar

If you don’t already have a suitable calendar, create a new Google Calendar where the form responses will be added as events.

Step 3: Write the Apps Script

Open your Google Form, click on the three dots in the upper right corner, and select “Script editor”. In the script editor, paste the following Google Apps Script:

function setupTrigger() {
  var form = FormApp.openById('YOUR_FORM_ID');
  ScriptApp.newTrigger('addEventToCalendar')
    .forForm(form)
    .onFormSubmit()
    .create();
}

function addEventToCalendar(e) {
  var formResponse = e.response.getItemResponses();
  var eventName = formResponse[0].getResponse();
  var startTime = new Date(formResponse[1].getResponse());
  var endTime = new Date(formResponse[2].getResponse());
  var description = formResponse[3].getResponse();

  var calendarId = 'YOUR_CALENDAR_ID';
  var calendar = CalendarApp.getCalendarById(calendarId);
  var event = calendar.createEvent(eventName, startTime, endTime, {description: description});
  
  Logger.log('Event ID: ' + event.getId());
}

Step 4: Replace Placeholders

Replace 'YOUR_FORM_ID' and 'YOUR_CALENDAR_ID' with the actual IDs of your form and calendar. You can find the form ID in the URL of your form and the calendar ID in your calendar settings.

Step 5: Deploy the Script

After pasting the script, save your changes and run the setupTrigger function to create a trigger that executes addEventToCalendar whenever the form is submitted.

Step 6: Test Your Setup

Fill out the form and submit it. Then, check your Google Calendar to see if the event has been added successfully.

Here’s how you can set it up:

  1. Create a Google Form: Suppose the form collects information about an event, including fields for the event name, start time, end time, and a description.
  2. Create a Google Calendar: This is where the events from the form submissions will be added.
  3. Write the Apps Script: The script will be triggered upon form submission.





Steps to Implement the Script





    

  1. Replace 'YOUR_FORM_ID' and 'YOUR_CALENDAR_ID': You need to replace these placeholders with the actual IDs of your Google Form and Google Calendar.
    2. 




  2. Deploy the script:

      

    • Open the Google Form.
      • 




    • Click on the three dots in the upper right corner and select “Script editor”.
      • 




    • Paste the script into the script editor.
      • 




    • Save the script and run setupTrigger to create the trigger.
      • 

    

    3. 




  3. Test your setup:

      

    • Fill out the form and submit it.
      • 




    • Check your Google Calendar to see if the event has been added correctly.
      • 

    

    4. 






This script demonstrates basic interaction between Google Forms and Google Calendar using Apps Script. You can customize the form and script to suit your specific requirements, such as adding more form fields or modifying event options.